Permanent Admin Controller | MASA Vacancies
Job Description
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MASA Vacancies – Admin Controller
Job Type: Permanent
Company: Measured Ability
Job Location: Eastern Cape, Nelson Mandela Bay (Port Elizabeth / Uitenhage)
Admin Controller
Measured Ability is currently recruiting for a highly organized and deadline-driven Admin Controller to join our client in the Eastern Cape, specifically within the Nelson Mandela Bay area (Port Elizabeth / Uitenhage). This role is essential in providing comprehensive administrative and financial support, covering debtors management, payroll administration, month-end reporting, and general finance tasks. We are looking for a professional who thrives in an accurate, fast-paced environment and possesses the ability to manage complex tasks both independently and as part of a collaborative team.
Minimum Qualifications
- Matric certificate.
- A tertiary qualification in Accounting or Finance will be considered highly advantageous.
Experience and Requirements
- Minimum of 2 years of proven experience in office administration.
- Strong computer literacy, with advanced Microsoft Excel skills being highly advantageous.
- Previous bookkeeping experience is preferred.
- Prior exposure to the Great Plains system will be a significant advantage.
- Exceptional organizational skills and the ability to maintain accuracy under pressure.
Personal Attributes
The successful Admin Controller must be disciplined, proactive, and reliable. You should possess high energy levels and maintain a professional demeanor at all times. Given the nature of this role, you must be comfortable handling confidential financial and employee information with complete discretion. The ability to meet strict deadlines is non-negotiable, and you must be willing to work after hours when the business requires it.
Key Responsibilities: Debtors
- Manage online payment flows, including system updates and banking detail administration.
- Handle the debtor legal handover process and ensure all necessary checklists are finalized.
- Perform first-level checks on journals before submitting them to the Financial Manager for approval.
- Verify the validity of discounts and reconcile clearing accounts daily.
- Assist with the management of problematic COD and 30-day accounts.
- Prepare weekly debtor statistics and monthly provision schedules.
- Screen new debtor applications, conduct credit checks, and process requests for credit limit increases.
- Maintain accurate filing systems for all credit applications and debtor documentation.
Key Responsibilities: Payroll Administration
- Prepare various schedules, including overtime, freezer, fuel, and night-shift allowances.
- Compile commission calculations, staff loan schedules, and gift registers.
- Manage termination documentation and process new salary adjustments for authorization.
- Prepare payroll templates, communicate changes, and submit union fee or garnishee information.
- Prepare final payroll variance reports for the Financial Manager’s review.
Key Responsibilities: Month-End and General Administration
- Provide hands-on support to the Finance Department during month-end to ensure all reconciliations and schedules are completed accurately and on time.
- Assist the Financial Manager with ad hoc reporting and regional finance support.
- Oversee the effective management of archiving and filing systems.
- Maintain accessible records and perform other reasonable administrative duties as the business requires.
Key Skills and Competencies
- Strong financial administration and reconciliation background.
- Excellent time-management skills with the ability to prioritize multiple, competing tasks.
- Proven ability to work independently with minimal supervision.
- Strong interpersonal and communication skills.
- Meticulous attention to detail and a high sense of urgency in day-to-day operations.
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